Dynabook Inc. Procurement Policies
Dynabook Inc. is dedicated to maintaining a transparent Supply Chain, specifically by striving to grasp and analyze environmental impacts in each stage of the life cycle of our products and services, from the procurement of materials, to end of life disposal. We encourage all our suppliers to understand and put into practice the Dynabook Green Procurement Initiatives.
In addition to this Procurement Policy, we have set the Dynabook Inc. Green Procurement Guidelines in order to address environmental issues and the Dynabook Inc. Conflict Mineral Policy in order to address conflict minerals.
- We follow the OECD Due Diligence Guidance for Responsible Supply Chains from Conflict-Affected and High Risk Areas to investigate our supply chain and engage with suppliers.
- We identify the factual circumstances involved in the extraction, transport, handling, process, smelting refining and alloying, manufacturing or selling of products that contains minerals originating from conflict-affected and high-risk areas.
- We expect our suppliers to have policies and due diligence practices in place to assure that products and components supplied to Dynabook Inc. are not sourced from conflict mines.
- We identify and assess any actual or potential risk by evaluating the factual circumstances against standards set out in the company's supply chain policy.
- We prevent or mitigate the identified risks by adopting and implementing a risk management plan. These may result in a decision to temporarily suspend trade through the course of risk mitigation process, or disengage with a supplier.
- We participate and support Responsible Minerals Assurance Process (RMAP). The RMAP program allows Dynabook Inc. to use only conflict-free compliant smelters.
- We request our suppliers to provide us, due diligence information on the sourcing of the tin, tantalum, tungsten and gold in our supply chain.
We conduct conflict minerals survey for our supply chain as part of its due diligence using the Conflict Minerals Reporting Template (CMRT) developed by RMI (Reasonable Materials Initiative).
Green Procurement Initiatives
We are promoting "Green Procurement" which means procuring products, parts and components, materials, etc. with minimal environmental impacts from suppliers through understanding and cooperation, as part of our efforts to produce environmentally conscious products.
Procuring Environmentally Conscious Parts
To produce products with no defined chemical substances, we need to work on in cooperation with all supply chain partners. Especially, the proper control of contained chemical substance information through supply chain is required. For example, collecting and distributing information of chemical substances contained in products is required in the EU REACH*1 rules. Our company develops "Green Procurement Guidelines" and procures parts etc. from the supplier that meets the standard of the guidelines. We also confirm the RoHS*2 Directive by receiving the chemical substance information on parts from the supplier and analyzing a detailed classification results in our company. The analyzed results are stored in a database to make use of them in the quality control and determination to adopt a new part. In addition, we perform a green audit to regularly check if suppliers and our company manage the information properly.
|1. REACH (Registration, Evaluation, Authorization and Restriction of Chemicals): EU rules regarding registration, evaluation, authorization and restriction of chemicals
2. RoHS (Directive on the restriction of the use of certain hazardous substances in electrical and electronic equipment): EU directive on the restriction of the use of certain hazardous substances in electrical and electronic equipment
Management of Chemical Substances Contained in Products
Environment-Related Substances Defined by Our Company
To comply with the regulations for chemical substances including the EU RoHS directive, we define the chemicals with potentially high environmental impact on the earth as environment-related substances and establish "Environmental-Related Substances Management Standards" which clarify the banned substances in products, reduction, substitution, intended purpose and so on. In addition, we have published "Green Procurement Guidelines" based on the management standards, and are promoting "Green Procurement" with the understanding and cooperation of suppliers.
Promotion of the Supply Chain Management
In April 2007, a new organization dedicated to promoting CSR procurement within the procurement department was established, which works to promote fair dealings with all our suppliers as well as management in the supply chain.
The organization coordinates with various business divisions and related divisions such as the CSR office and the Environment office through cooperation with industry standards and compliance.
Training procurement employees
Compliance training of various types, such as training on the Standards of Conduct for Dynabook Inc., the Dynabook Procurement Policy and Management in the Supply Chain, is included in our training programs for procurement personnel at all organizational levels, including the training program for new employees and for transferees.
Dynabook monitors the status of management in the supply chains that have ongoing businesses at manufacturing sites at the time of quality audits and requests improvements and provides guidance as necessary. For new procurement transactions, we check the supplier's conformity with the Dynabook procurement and selection policies, its manufacturing sites and management structure, and whether it complies with laws and regulations on environment, human rights, supply chain resiliency, and occupational health and safety. We conduct supplier surveys to monitor their performance in accordance with the Dynabook Procurement Policy (including self-assessment) at each business site.
Actions on Suppliers in the Event of Breach of the Procurement Policy
If a supplier violates the standard of transaction, we request the supplier to implement remedial measures and provide guidance and support as necessary. If the remedial measure is deemed to be unsatisfactory, we suspend transactions with the supplier.
Sustainability External Organizations
Dynabook Inc. is a member of the Responsible Business Alliance (RBA). The RBA is a nonprofit comprised of electronics, retail, auto, and toy companies committed to supporting the rights and wellbeing of workers and communities worldwide affected by the global electronics supply chain. RBA members commit and are held accountable to a common Code of Conduct and utilize a range of RBA training and assessment tools to support continuous improvement in the social, environmental and ethical responsibility of their supply chains.
Dynabook’s notebook supply chain security includes the following:
- ISO/IEC 27001- Information Management System (ISMS)
- ISO 27036-2- Information Technology- Security Techniques
- ISO 27036-3- Information Security for Supplier Relationship
- NIST 800-161- Supply Chain Risk Management
- NIST Cybersecurity Framework
- C-TPAT- Tier 2 & 3 Certification- Custom-Trade Partnership Against Terrorism
- Dynabook and Logistic Partners Certified
- TAPA- Transport Asset Protection Association
- Logistic Partners Certified